Presentation Guidelines

 

ORAL PRESENTATIONS

ALLOTTED TIME

The time available for oral presentation depends on the type of presentation that you were confirmed:

• Keynote presentation: 35 min presentation+ 5 min for Q&A (40 minutes in total)
• Standard oral presentation: 15 min presentation+ 5 min for Q&A (20 minutes in total)

We will keep the scheduled starting time for each presentation even if the previous author does not require the full allowed time or if there is an unexpected cancellation.
Be in the session room at least 15 minutes before the beginning of the session.

ACCEPTABLE FORMAT

Presentation format: 16:9 ratio PowerPoint for Windows.

If you have prepared your lecture in Mac PowerPoint format, we highly recommend testing your presentation on a Windows system beforehand.

To avoid any PC and Mac compatibility issues, we strongly recommend using only fonts common to both systems (Arial, Courier, Courier New, Geneva, Georgia, Helvetica, Times, Times New Roman). Please ensure you upload your original files (pictures, videos).

Uploading your presentation file in advance is the most important step you can take to ensure its success!

Regulations: During oral sessions conducted at XAFS19, unauthorized photography, videotaping, and audio recording are strictly prohibited. Failure to comply may result in the offender’s removal from the session or from the remainder of the conference.

POSTER PRESENTATIONS

Two poster sessions, from 16:30 to 18:30, are scheduled for Tuesday and Thursday. During the allocated poster session, the presenting author should be near their poster for discussions with interested colleagues.

Posters should be set up and removed in the Poster area according to the allotted session:

• Poster session 1: Monday 14 July – Set-up / Removal coming soon
• Poster session 2: Wednesday, 16 July – Set-up / Removal coming soon

Posters not collected after the end of the session will be disposed of.

ACCEPTABLE FORMAT

All posters must be prepared in English and in the format 841 mm x 1,189 mm (width x height—poster dimension according to A0 format). Please observe that all posters should have a portrait layout to fit the poster board.

Each poster session presenter will be provided with a poster board and Velcro stickers. The board will be labeled with the assigned Poster ID number, which will be communicated later.